Vacancies at the Feminist Library – Admin and Finance Coordinator

Feminist Library: Admin and Finance Coordinator

Hours: 3 days per week
Location: Successful candidate may work remotely or from Feminist Library, Peckham, South East London – location is flexible, but working on-site may be required from time to time.
Days are flexible – some training may take place on Saturdays, some organisational meetings will take place on weekday evenings.
Salary: London Living Wage – (£10.85 per hour, 8 hrs per day, 3 days per week)
This is an ongoing post with a 3-month probationary period.
Closing date: midnight on 13th September

The Feminist Library is seeking a proactive and highly organised person to join our small team in the role of Admin and Finance Coordinator.

Founded in 1975, the Feminist Library is a large collection of Women’s Liberation Movement literature based in Peckham, South East London. We are a library and community space and we support research, activist and community projects. We have created and looked after one of the most important collections of feminist material in the UK, and provide an inspiring learning and social space.

The Admin and Finance Coordinator has a challenging role, creating and maintaining administrative systems for an organisation composed largely of volunteers. The successful candidate will work independently to provide wide-ranging support to the team of volunteers, paid workers and trustees, within an organisation led by a management collective which strives to make decisions through a participatory consensus model. The role requires someone highly organised, capable of working independently, communicating effectively and problem-solving.

The role would suit someone with an understanding of, and commitment to, intersectional feminism; a grasp of the challenges of administration for a small organisation and a familiarity with legal requirements for charities and small businesses in the UK. Ethos aligning with the Feminist Library is a must.

You can access the Feminist Library’s Community Policy, Equality Diversity Policy and Health & Safety Policy here. You can also read a recent statement on trans-inclusivity and accountability here.
In line with these statements and with ongoing work within the organisation, as well as the team’s desire that it remains a space for all, we strongly encourage applications from marginalised and/or historically oppressed groups, as well as applicants from the local area of South East London and those who have had non-typical work experience pathways.

Responsibilities

Administration:

Managing a busy email account – being the first point of contact for incoming enquiries.
Managing library bookings, including answering enquiries, liaising with volunteers and staff, raising invoices.
Meetings – creating agenda email threads, collating items and writing and sharing agendas, ensuring Zoom link has been set up, sending reminders.
Operations – monitoring ongoing responsibilities such as insurance, business rates, platform fees etc, negotiating rates and managing renewals.
Managing access to files on Dropbox and in the office – creating and maintaining filing systems.
Ad hoc administration as it arises.

Finance:

Creating and paying invoices.
Keeping accounts up to date in Xero.
Managing payroll (including making payments and liaising with accountants).
Setting up a pension scheme.
Filing annual returns, including writing reports etc and liaising with accountants.
Tracking project funding/spending for reporting.
Producing projections and finance strategies and keeping management collective and trustees updated on the financial health of the organisation.
Financial planning.

Person specification:

The candidate will:

Be confident working independently to create and maintain administrative systems.
Be experienced in financial management, budgeting and basic bookkeeping, ideally familiar with Xero accounting software.
Be familiar with small-company and charity filing requirements with HMRC, Charity Commission.
Have an interest in, and commitment to, feminism, and be confident representing our organisation to a variety of stakeholders.
Have experience working with relevant administrative tools; microsoft office etc.

To apply, please email your CV and a cover letter (max 2 pages) to admin@feministlibrary.co.uk, using the subject: APPLICATION Admin & Finance Coordinator.

Alternatively if you’d prefer you may send a video application alongside your CV.